Personal, Medical, & Office Assistant – Functional Medicine Practice

Job Title: Personal, Medical, & Office Assistant – Functional Medicine Practice

Location Marchionda Imaginative Medicine Institute - MIMI’s Clinic, 106 Lorey Dr, Grand Junction, CO 81505
Employment Type: Part-Time
Compensation: Competitive, based on experience
Start Date: July 7 2025

About Us

We are a growing, heart-centered functional medicine practice dedicated to helping patients heal at the root level—emotionally, physically, and spiritually. We offer personalized, integrative care using natural approaches that support cellular health. Our methods go beyond symptom suppression, focusing instead on uncovering underlying imbalances and restoring true wellness. If you're passionate about holistic healing this may be the perfect place for you.

The Role

We're seeking a reliable, detail-oriented Personal, Medical, & Office Assistant with a strong background in both front desk administration and clinical medical assisting. This is a unique opportunity to work closely with a practitioner who is expanding digitally and embracing innovative systems to support patient care.

Responsibilities

Front Desk + Administrative:

• Welcome and support patients in a warm, professional manner (in person and virtually)

• Schedule appointments and manage patient communications

• Maintain organized digital and physical files and office systems

• Manage patient intake and onboarding process

• Handle email correspondence, patient follow-ups, scheduling, and lab orders

• Support practitioner with calendar management and program coordination

Clinical Support:

• Assist in patient visits (virtually and in-office), including vital signs , procedure assistance, and documentation

• Maintain EMR notes and patient records

• Facilitate lab sample preparation and patient education on protocols

• Coordinate with supplement companies, labs, and service providers

Tech + Systems:

• Work confidently with Apple/MacOS

• Utilize and navigate electronic medical record systems (including Cerbo) and other digital platforms (including Humble Fax, Square, and Canva)

• Assist in streamlining digital processes and workflows

• Support future digital expansion and possible online program development (experience with Kajabi a plus)

Qualifications

• Prior experience as a Medical Assistant (required)

• 2+ years in office administration/front desk in a medical or wellness setting

• Comfort with Apple products, EMRs (especially Cerbo), cloud-based tools, and tech platforms

• Highly organized and proactive with excellent communication skills

• Passionate about functional medicine, holistic health, and natural healing

• Self-motivated, detail-oriented, and able to work both independently and in a small team

• Not a fit for those looking for work in a conventional, high-volume medical clinic

Bonus if You Have:

• Experience with supplement protocols or nutraceutical companies

• Knowledge of alternative therapies (e.g., detox, IV therapy, herbal medicine)

• Digital marketing or online health program experience

• Social media content organization or light design work

Why Join Us?

• Work in an aligned, conscious environment where your passion for true healing is valued

• Be part of a growing movement to shift healthcare toward root-cause, patient-centered solutions

• Flexible schedule and opportunity to grow with the practice

How to Apply

Please submit your resume and a brief cover letter telling us:

1. Why you’re passionate about functional medicine

2. Your relevant experience in both clinical and admin settings

3. What makes you a great fit for this role and our clinic

Applications without a personalized cover letter will not be considered.

Submit resume to: mimi@mimicares.com 

with subject line: Professional Medical Assistant Resume